Bids Executive

We are looking for a Bids Executive to join our dedicated Business Development Team to support our Bids Manager with the timely planning and co-ordination of all aspects of bids, from initiation to completion, to a high-quality standard.  This role can be based out of our Southampton, Reading, Cardiff or Manchester office.

Typical Workload

  • Monitoring portals / tender inbox, downloading and circulating relevant tender opportunities to aide bid/no-bid discussions
  • Scheduling bid meetings and preparing agendas
  • Supporting the Bids Manager in preparing / collating written content including liaising with relevant contributors
  • Editing tender submissions to ensure:
    • appropriate and consistent use of grammar
    • clear messaging
    • correct formatting
    • adherence to word counts
      (* Frequently to tight deadlines, whilst in discussion with lawyers, sector leads and professional support staff, either in person or remotely)
  • Proofreading and uploading final bid responses to procurement portals
  • Creating CV templates for bids and coordinating their completion by relevant individuals
  • Regular follow-up to ensure submission deadlines are met
  • Monitoring and recording feedback
  • Updating bid pipeline reports – (via SalesForce), key tender resources and supporting information including content library on an on-going basis
  • Providing ad-hoc support and best practice guidance to Business Development Managers
  • Building internal and external relationships with individuals to create quality bids

Projects

  • Other projects – involvement in a variety of internal projects to improve bid information flow, analysis and best practice within the firm for example:
    • Supporting the Bids Manager in implementing a bid / credentials toolkit to assist the business in becoming more self-sufficient – particularly for lower value/non-strategic bids
    • Working with the Bids Manager to create a suite of templates to support the various stages of the tender lifecycle

Skills / Experience Required

Relevant experience:

  • 2-3 years of related bids/tender experience
  • Legal or other professional services sector experience preferred but non-professional services experience considered
  • Writing/editing copy for client facing documents
  • Understanding of the public sector and public sector procurement would be highly advantageous

Key skills:

  • In depth understanding of the bidding process
  • Excellent writing skills and attention to detail
  • Editing skills – ability to turn information provided from other parts of the business into consistent client facing language
  • Motivated and confident with good communication skills
  • Excellent project and time management skills – with ability to juggle different bids at the same time and prioritise
  • Strong document production skills (MS Word/PowerPoint/ MS Excel)

Personal qualities / behaviours:

You should be diplomatic, tactful and a good team player.

  • Resilient, enthusiastic and highly organised
  • Creative, imaginative, prepared to try new ideas
  • Exhibits approach and behaviours consistent with the firm’s core values
  • Willingness to travel our network

How to Apply

  • Please email [email protected] to apply with a copy of your CV and cover note to explain your interests in the role.  Please also confirm your salary expectations.
  • Interviews: The interview process will start as soon as suitable candidates have been identified. We will notify you in advance if you are required to carry out a drafting exercise/skills test as part of the interview process.
  • If you have any questions, please email Rob Brown at [email protected] or telephone on 023 8085 7441.
  • Your personal data will be processed in line with our applicant privacy policy which explains how we treat your data.

Please note that we are currently only accepting CVs from direct applicants.